Keeping My Writing Shop Organized

We writers have a lot to keep track of. Just pretending for a moment that we don’t have jobs, homes, and humans who like to see us more than once a year, we still have to keep on top of our own goals, deadlines, submissions- oh yeah, and writing. How’s a person given to flights of fancy supposed to keep up with it all?

With endless lists and calendars, that’s how! This week, I’ll give you a quick tour of how I keep myself organized- I, who am in all other aspects of my life incredibly disorganized. What follows is a list of… well, my lists. You’ve probably seen some of them over the years already in other lists about fostering story ideas, keeping track of writing goals, and making sure I don’t submit to the same story to the same agent three times. But here they all are together for the first time, sisters in arms! Huzzah!

 

Goal Tracking

Rejections Goal Checklist– Posted on a little white paper directly over my laptop on my desk, this thing is perpetually in my face. I have tiny checkboxes for all the rejections I want to garner over the year, divided out by the months of the year so I can keep track of how I’m doing for time. As I get rejections back, I check the box, write in what’s being rejected by who, and then note it in my submissions master lists (see below).

Annual Resolutions Checklist– This lives on a white board posted over my desk. I list out all my longer-term writing goals, including how many rejections I want, how many edits, how many first drafts and how far out the blog posts need to be scheduled. This is always right in front of my face when I’m at my desk, which is often.

Daily Checklist– This one is full of all the other things I do throughout my day (chores, work, errands, etc), but I also keep short term writing goals on there too. The ones currently most pertinent to my writing current are daily writing goals, daily backshop time, and agents/ short story publishers I want to submit to in the near future. This list is synced between my phone and my computer, and I see it several times every day.

 

Submissions Tracking

Short Stories Submissions Master List– This is a word doc with a table for every short story I have ever finished. It notes where I’m subbing, the editor, the date, when I can expect a response, and what that response was; I also list any new places I want to sub the story to in the future. Other tables list which stories have which rights available, and which stories have been published when and where.

Agent Submissions Master List– This is a word doc with a giant table for each story I’ve queried to agents. The table lists the agent, agency, website, MSWL, query packet contents, query date, expected response time, and finally, what that response was. As I find new agents that I think would be a good fit, I put them in the table, assembling batches of between five and ten before sending them out en masse.

 

Date Tracking

Rolling Monthly Calendar– I have a whiteboard calendar that lives on the wall above my desk. I keep track of everything on this calendar, making note of meetings, work, church activities, blood donations, you name it. A good chunk of the things on this calendar are writing related: submission deadlines, books to betas dates, when I want to send out another batch of queries, stuff like that.

Important Dates List– If I have an important date that I know about, but it’s too far out in the future to make it on the rolling calendar, I put it on the whiteboard next to the calendar (the same board with my annual goals checklist). Whenever I’m rolling my calendar forward, I always check to see if I’m getting close to any important dates.

Blog Post Schedule– I know I’ve talked about the blog posts before, but I’ll mention it again. At the head of the document is a table where I keep my posting schedule. It lists all the dates for usually three months, the title of that week’s post, and a checkbox for when it goes live. Additional notes and the drafts themselves follow this table.

 

Idea Tracking

Story Ideas Master List– I have a brain like a sieve in a sink. Ideas are constantly gushing into it, and then flowing right back out again. If I don’t write an idea down immediately, odds are good it’s going to be gone forever. So I always keep pens and paper with me for jotting things down on the go, and then as soon as I get in front of my computer, it goes up on this google doc.

Book Blurb Master List– This is the newest of my lists. I historically kept blurbs floating around in several places (and in several different forms) and I had to really hunt to figure out where they were. But I recently got them all pulled together in one place, and updated all the ones in need of a little polish. I have blurbs for everything I’ve written at least a full draft for, and have notes on which draft the story is in and an estimate of how close it is to a queryable state.

 

And there you have it! This is how I keep my backshop organized. I probably have more lists floating around that I’ve just forgotten about. Love me some lists. I’ll probably need an intervention soon. The only problem with all this organization is that I know precisely when I’ve blown a deadline and how badly. (Sorry, betas. I swear, it’s coming soon.)

Happy writing!